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Media Event Support

Media Event Support provides an array of fee-based audiovisual support and production services for large and small events held on campus. Our services include video production and editing, sound reinforcement for special events, and AV equipment rental to individuals or groups with an index/recharge number.

Contact Media Event Support Services

Order services via 3 Steps to Request an Estimate or Place an Order (below) at least 2 weeks in advance of an event.

For general questions email: mediaservices@ucsd.edu or call (858) 534-8265.

Request an Estimate or Place an Order

Step 1

Fill out and submit the easy online form at least 2 weeks in advance of the event.

Allow 1 to 3 business days for your New Order/Request to be reviewed.

Step 2

Upon review, you will receive an ACMS Order Estimate via e-mail indicating the total cost estimate of your requested services.

  • Review the accuracy of the order details
  • Submit any changes (i.e. date, time, location, requested equipment and services, contact information, etc).

Step 3

  • You MUST REPLY directly to the estimate e-mail to complete your order.
  • Indicate in the reply that you would like to:
    • (1) proceed with the order by ACCEPTING the order estimate
      or
    • (2) decline the order by CANCELING requested services.

Allow 1 to 3 business days after acceptance to receive an e-mail confirming your order is completely processed and that a technician has been scheduled for your event.

IMPORTANT NOTES:

To avoid processing delays and late fees, please complete Steps 1, 2, and 3 at least 2 weeks in advance.

For orders with less than two weeks notice and for general questions, email: mediaservices@ucsd.edu or call 858-534-8265.

Video Production and Editing

Media Event Support offers a range of professional video production options for our UCSD customers.
  • Videos can be compressed for websites like YouTube
  • Videos can be of lectures, trainings, interviews, or anything else
  • A basic 1-hour video shoot, of one speaker, transferred to an MP4 file for the web, averages $250-$325
  • Customers are responsible for obtaining the necessary consent and release forms
  • We shoot in high-definition and email customers a link to download a compressed MP4 file
  • Turn around time on receiving MP4 files averages a week and a half after the event date
  • Be aware that the longer your video recording, the larger your file sizes
  • If files are needed immediately after an event specialized equipment is required
  • We can provide captioning for an extra charge

Here are some examples of videos that we filmed and produced:

For general questions email: mediaservices@ucsd.edu or call 534-8265 (x4-8265).

Sound System Ordering Guide

We provide sound systems for large and small events. In order to reserve your equipment and the technician's time we highly recommend that you submit your order/estimate at least two weeks in advance and approve the job order promptly.

*Choice of microphone(s):

Wired handheld, wireless lavalier, wireless handheld, lectern microphone (indoors only),
Presidential Microphone Kit for lectern (outdoors). Larger events may require a Wireless Microphone Package
(includes four wireless microphones with a built-in automatic mixer).

**Choice of stands for hand-held microphones:

Floor stand with boom or table stand.

For a sound system for 1-40 people we suggest you order these items:

One Battery Powered Amplified Speaker
One Microphone* and Stand**
One iPod cable. CD player also available.

For a sound system for 40-150 people we suggest you order these items:

One Powered Mixer
Two Speakers
Microphones* and Stands**
One iPod cable. CD player also available.
One Cart for powered mixer, with Skirt if desired.

Power outlets must be available.

For a sound system for 150-400 people we suggest you order these items:

One Powered Mixer
Four Speakers
Microphones* and Stands**
One iPod cable. CD player also available.
One Cart for powered mixer, with Skirt if desired.

Power outlets must be available.

For a sound system for 400+ people we suggest you order these items:

Two Stereo Amplifiers
Six to eight Speakers
One Feedback Reducer
Microphones* and Stands**
Mixers: four-channel, eight channel or automatic, to handle the number of microphones being used.
One iPod cable. CD player also available.
Two Carts for equipment, with Skirts if desired.

Operator strongly suggested. Power outlets must be available.

For additional microphones in a classroom or lecture hall:

Microphones* and Stands**
Mixer

For a conference with seating for twenty to sixty participants in a U-shaped or hollow square layout:

Conference Microphone System, includes twenty microphone consoles with built-in speakers.***
Telephone Hybrid, if desired, to add audioconferencing capability.

***Can be used as-is or connected to a room sound system. Power outlets must be available, plus analog telephone line if Telephone Hybrid is requested.

For general questions email: mediaservices@ucsd.edu or call 534-8265 (x4-8265).

Podcasting and Webcasting

Special Event Podcasting

Media Event Support provides audio and video podcast recording for conferences, guest speakers, special presentations, and department training courses. PowerPoint presentations and various graphics can easily be incorporated into podcasts. Once podcast are created they can be made available for viewing on any computer, iPod, or MP3 player. Podcasts can also be captioned for full accessibility. To view examples of our podcasts please visit blinkcast.ucsd.edu. If you would like to know more or get an estimate please contact us.

Webcasting

Webcasting is the process of capturing, encoding, and streaming video and audio content live so that it can be viewed on the internet in real time. Webcasts can be viewed using free Flash Player software, to download the latest version visit http://get.adobe.com/flashplayer/.

Academic Podcasting

Academic podcasting of classes in podcast-ready classrooms is provided free of charge by Media Event Support and Instructional Technology Services. To learn all the facts, or to sign-up for academic podcasting, please visit the podcast.ucsd.edu website.

For general questions email: mediaservices@ucsd.edu or call 534-8265 (x4-8265).

Pricing and Rates

Labor Rates for Media Event Support

All jobs will incur delivery/retrieval, or operate charges. This page is intended to assist clients in developing a first rough estimate. Submit a request using the link above for a more accurate estimate. Clients must have University index numbers. We do not accept cash or checks.

Delivery & Retrieval / Operate $65.00 / hour
Late Orders & Changes Fee (within 48 hours) $29.00 / each
Late Orders & Changes Fee (within 4 hours) $40.00 / each
Video Editing $70.00 / hour

Pricing for our most popular items by type

Audio Equipment:

Amplifier, PA (AMP) $2.50 per qh
Amplified Speaker, Battery-Powered (BAS) $1.75 per qh
Mixer, 4-Channel (MIX) $2.00 per qh
Speaker (SPK) $1.50 per qh
Microphone for lectern (LMI) $0.50 per qh
Microphone, wired - Handheld (MIC) $0.50 per qh
Microphone, wireless - Handheld (WMH) or Clip-on (WMS) $1.50 per qh
Table Stand (TMS)  $0.03 per qh
Floor Stand (FMS)

$0.15 per qh


Video Equipment:

35 inch flatscreen monitor with built in dvd player (DMM)
$2.50 per qh
HD Camcorder, records in HD or DV to card or tape (HDC) $8.00 per qh
Tripod $0.20 per qh
--
*Many video production services are available. Call x4-8265 for an estimate.

Projection Equipment:

Proj. Screen, Portable, 8'x8' or 6'x6' (not for outdoor use) (BSC) $1.25 per qh
Computer / Video Projector (XGP) $8.50 per qh

Computer Equipment:

Laptop, Macintosh (LMC) or Windows PC (LPC) $4.00 per qh

Download or view a complete equipment and pricing list

For general questions email: mediaservices@ucsd.edu or call 534-8265 (x4-8265).

Students:

Before we can assist you we must have a recharge number. Contact A.S. or, if your event is at the Price Center, contact One Stop.

Health Sciences:

You must first contact Health Sciences AV. If Health Sciences AV is unavailable, please contact us.