There are six Microsoft license agreements generally in use at UC San Diego, two of which feature direct student distribution channels for registered UCSD students:
This is the largest volume license agreement at UC San Diego, used by about half of the UC San Diego departments for basic Microsoft software.
The MCCA is a UC system wide aggregation of subscriptions that are limited to use on UC San Diego owned computers. The software is priced by the number of employees in your department, and all department employees & department owned computers are covered. The prices are UC wide at the lowest contracted price tier Microsoft offers. This is a NO MEDIA agreement, UC system wide. This is to not have a tax liability and to be more ecologically sound, only optionally re-creating media as needed from downloads, if using downloads directly is not functional.
You can not order pressed DVDs. Just downloads of the disk images of DVDs. We encourage departments to keep a copy of the downloaded media locally for reloads. There currently is a dedicated campus access only server, providing local downloads for this subscription agreement.
More detailed info is at the Microsoft Consolidated Campus Agreement
Software purchased through this agreement is no longer distributed by ACMS. It is now distributed by Marketplace. Customers with active Software Assurance should contact Marketplace for upgrades. You can reach the marketplace help staff at firstname.lastname@example.org
The Microsoft Select agreement prices are UC wide at the lowest cost price tier Microsoft offers. Orders are handled by a "punch out" with the label "SHI" that goes to the current UC system software reseller for this agreement, via UC San Diego Marketplace.
ALL Microsoft Select orders via SHI are taxable, as some orders under the contract depend on physical media somewhere at UC.
Most products are available for download online. Media can optionally be ordered, and certain license codes like RDP CAL's can take time to arrive. The optional supporting DVD's do not come with or include licenses, so you would have to order at least one license per any DVD that you order.
Select licenses are per computer. Licenses are for UC San Diego computers only. Licenses for windows upgrades are upgrades to a existing OEM windows or Macos license only. The upgrade media can be used to do a "clean install" and the assumptio UC system wide is that most computers will be upgraded to a more complete/full featured windows license via MCCA or The Select agreement. Upgrade licenses do not get transferred with computers being sent to surplus.
Optional Microsoft Software Assurance (Maintenance) gives you rights to any new versions during the period. Microsoft Software Assurance currently expires January 31, 2014. ACMS will NOT be automatically renewing Microsoft Select Software Assurance. The reseller of record (Currently SHI) should have details of all licenses with S/A on file from the renewal on 1/2011 through orders in by 9/30/2011. ACMS will also have those records available through 1/31/2014.
Fully packaged products on the shelf at the UC San Diego bookstore. These licenses can be purchased "off the shelf" using all payment methods, most can be installed on university owned computers, or on computers personally owned by Students, Faculty, or Staff.
These licenses typically come with media, and a second activation to use if you need to reload the primary computer, or for a portable laptop computer for the same user. (NOT multiple separate uses at the same time). Note that there are some packages with restricted use like the "Office Home and Student 2010 3-Users" license that can explicitly NOT be used on university owned computers.
A speciality licensing program, "The MSDN Academic Alliance is the easiest and most inexpensive way for academic departments to make the latest Microsoft software available in labs, classrooms, and on student PCs." The goal is " To make it easier and less expensive for academic institutions to obtain Microsoft developer tools, platforms, and servers for instructional and research purposes." and "To build a community of instructors who can share curriculum and other learning resources to support the use of these technologies."
This is NOT for "production" department uses for products like office or windows upgrades. or client licensing. MSDN/AA is enrolled annually per each academic department and comes in two general categories.
Software developers in Science, Technology, Engineering, and Mathematics (STEM) courses. (Developer AA) and Visualization, Illustration, Design, and Art (VIDA) courses (Designer AA). Departments (or divisions) can not be combined but must enroll separately. ACMS can not subscribe.
Free Student developer and other software via Dreamspark.com. DreamSpark is simple: It's about giving students Microsoft professional tools at no charge.
This is a direct distribution of the same software that departments can install or dictribute to students under the MSDN/AA, so may be a lower total cost option for course support in STEM and VIDA departments.