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Configure Your Device to Read E-mail

Webmail is the easiest way to read your email. However, it is possible to connect your UCSD e-mail address with a computer or phone application. This page contains guides for Microsoft Outlook 2010, Mac Mail, iPhone, and Android phones.

Microsoft Outlook 2010 (Windows 7)

1. Look up your email server

Use the Account Lookup tool to find your email server. Search in the description for "____ server for email, printing and other uses."

Note

If no email server is listed, select acsmail.ucsd.edu as your email server.

Lookup

2. Open settings

Select File then Info. Under the account information for an already connected email account is the button Add Account

Add Account

3. Add account

Select Manually configure server settings or additional server types, then press Next

Manual


In the next pane, select Internet E-mail, then press Next.

Internet Email

4. Configure account

Enter in your name and email address. Make sure the Account Type is set to IMAP. This will ensure that the emails will stay on the ACMS server and be accessible by multiple devices.

If you connect via the on-campus UCSD network, enter smtp.ucsd.edu
If you connect via a non-UCSD Internet Service Provider (ISP), use your ISP's outgoing mail server.

Next, select More settings...

configure

5. Advanced settings

Select the Outgoing Server tab and check the box My outgoing server (SMTP) required authentication. Leave the box Use the same settings as my incoming mail server checked.

advanced

Note

If you are unable to send emails with these outgoing mail server settings, please select Log on using and re-enter your username and password.


Now select the Advanced tab and ensure that for both "Incoming server" and "Outgoing server" the type of encrypted connection is set to SSL. If the ports do not change, set the ports to:

Incoming server (IMAP): 993
Outgoing server (SMTP): 465

advanced2

Then press "OK" and "Next" to complete the set up!

Mac Mail (OS X 10.8)

1. Look up your email server

Use the Account Lookup tool to find your email server. Search in the description for "____ server for email, printing and other uses."

Note

If no email server is listed, select acsmail.ucsd.edu as your email server.

Lookup

2. Add account

Open up your Mail application, then click Mail then Preferences...

preferences


In the Preferences pane, select the Accounts tab then the + icon on the bottom left.

Add Account

3. Fill in account information

Enter what name you would like your contacts to see when they receive an email from you under "Full name". Then enter your UCSD email address and password.

Email

4. Incoming server information

Change the account type to IMAP and the incoming mail server that we found earlier via Account Lookup. Enter your username and password again. You may also fill in the "Description" field if you wish--this is for your own records so you know what account you are editing if you plan on changing settings at a later time.

incoming

5. Outgoing server information

If you connect via the on-campus UCSD network, enter smtp.ucsd.edu for the outgoing mail server.
If you connect via a non-UCSD Internet Service Provider (ISP), use your ISP's outgoing mail server.

Leave the box checked for "Use only this server". Next, check "Use authentication" and if any fields aren't pre-filled, go ahead and enter them once again.

outgoing

6. Create account

Leave the box "Take account online" checked, and your account is ready for use! If you would like to personalize the settings, you may by highlighting this connection in the left column, and editing the settings in the different preference panes.

online

iPhone

1. Look up your email server

Use the Account Lookup tool to find your email server. Search in the description for "____ server for email, printing and other uses."

Note

If no email server is listed, select acsmail.ucsd.edu as your email server.

Lookup

2. Open mail settings

On your phone, go to the Settings application, then open Mail, Contacts, Calendars

settings

Under the list of connected e-mail accounts, select Add account...

3. Add account

Select Other from the list of e-mail accounts to configure your account manually. Then select Add Mail Account

otheraddmail

4. Configure account

Fill out the appropriate fields for your account. The Name is what people will see when they receive an email from you. The Description is what you will see in your phone as associated with this account.

information


Make sure that IMAP is selected at the very top. This will ensure that the emails will stay on the ACMS server and be accessible by multiple devices. Fill in the Host Name for the Incoming Mail Server with what you found earlier. The host name for the Outgoing Mail Server is smtp.ucsd.edu

imapsettings


Once you have filled out all the information, select "Next" to let your iPhone verify your account, and then you are all set!

Android

1. Look up your email server

Use the Account Lookup tool to find your email server. Search in the description for "____ server for email, printing and other uses."

Note

If no email server is listed, select acsmail.ucsd.edu as your email server.

Lookup

2. Open mail application

Open your Applications folder and select Email

openemail

Note

The appearance of the email application may vary between Android devices

3. Enter account information

You will be prompted to enter your email and password. Once filled, select Manual Setup

addaccount

Note

The Galaxy S3 doesn't accept passwords with spaces in them at this time. It is suggested that you change your password so that it has no spaces.

4. Incoming server settings

When prompted, set the account type to IMAP. This will ensure that the emails will stay on the ACMS server and be accessible by multiple devices.

imap


When prompted, fill out the following fields:

  • Username: Be sure to remove the "@ucsd.edu" (Full email address by default)
  • IMAP server: Enter the server you looked up previously using our Account Lookup (imap.ucsd.edu by default)
  • Security Type: SSL/TLS (Accept all certificates)
  • Port: Once the Security Type has been changed, it should automatically change to Port 993. If not, change it manually.

incoming


Once you have filled out the information, scroll down and select "Next"

5. Outgoing server settings

Enter the following information for the SMTP server:

  • SMTP server: smtp.ucsd.edu (smtp.<servername>.ucsd.edu by default)
  • Security Type: SSL/TLS (Accept all certificates)
  • Port: Once the Security Type has been changed, it should automatically change to Port 465. If not, change it manually.
  • Require sign-in: Make sure this box is checked

The username and password should already be filled in with you. If not, fill in the same information as before and select Next

smtpsmtp

6. Personal settings

At this point, simply configure your email to be the way you want it to be, then press Next and complete the setup!

configure