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Back Up Your Mail

There's an easy way to back up your UC San Diego emails onto a personal computer or email.

UCSD Google Tools

Google Takeout

Google Takeout downloads your UCSD Google account files onto your personal computer. Downloading your files onto your desktop will allow you to upload your mailboxes into a personal email client or view your files on your computer.

1. Sign into the Google Takeout Tool

Sign into takeout.google.com with your full UCSD email address (include @ucsd.edu)Sign into takeout.google.com

2. Select which data to include in your archive

Select which data to include in your download and select "Next"

If you’d like more information on what data each option will download, you can click to expand information on the section that you’d like to know more about. 

Create your archive

3. Create your archive

Verify your options and select “Create Archive”

Create your archive

Google Transfer

Google Takeout also lets you transfer your emails and Drive documents to another Google account. This is a good option if you have a personal Gmail account that you would like to use to backup your UCSD Google account contents.

Note

The Google Transfer tool only supports Google to Google migration. If you do not have a personal Google account, you can create one or you can use Google Takeout option listed above.

1. Sign into the Google Transfer Tool

Sign into takeout.google.com/transfer with your full UCSD email address (include @ucsd.edu)

Sign into Google Transfer

2. Specify your destination

Enter your personal Gmail account address that you would like to use as your destination account. Select "Send Code"

Specify your destination

3. Verify your destination address

Enter the code that was sent to your personal Gmail account and verify.

Transfer Content Verification

4. Transfer your content

Select the data that you would like to include in your transfer. Select "Start Transfer"

Start Transfer

UCSD Webmail Tools

Gmail Backup

Gmail is a popular service for backing up your mail, as they are stored on Google's servers and can be accessed from any device with an internet connection.

If you want to back up your UCSD Google account with the following methods, you must first allow access:

  1. Log into your email at gmail.ucsd.edu.
  2. Click the tiles in the top right and click My Account.
  3. Click Sign-in & security and set Allow less secure apps:ON at the bottom of the page.

Once you've enabled access, you can back up from a different Gmail account. Your email server is pop.gmail.com.

1. Go to your Gmail Account settings

Log into your Gmail account and click the gear icon on the top right, then select "Settings"

Click Settings in Gmail

Then select the "Accounts" tab and click on "Add a POP3 mail account you own"

Add a POP mail account

2. Add account

Enter your UC San Diego email address into the pop-up window.

Add Account

Enter your username, password, and email server.

Webmail UCSD Google
Username username username@ucsd.edu
Password (Your password) (Your password)
Server acsmail.ucsd.edu gmail.ucsd.edu

Select the settings you would like for the backup. Only the second box "Always use a secure connection" is required, but all four are recommended.

  • Leave a copy of retrieved message on the server
    If you do not check this box, the emails will be copied to this Gmail account and deleted in your UCSD email account.
  • Label incoming messages
    If you check this box, all imported messages will be labeled as requested.
  • Archive incoming messages (Skip the Inbox)
    If you don't check this box, all your emails from your UCSD email account will appear in your inbox.

Configure UCSD email settings for Gmail

3. Complete setup

There is no need to configure mail delivery for your account. Select "No", then "Finish".

Skip SMTP settings

Microsoft Outlook

Alternatively, if you have an email client on your computer that you use with other accounts, you may want to simply download the emails from your UC San Diego email account onto your personal machine.

1. Open settings

Select File, then Info. Under the account information for an already connected email account is the button Add Account

Add Account

2. Add account

Select Manually configure server settings or additional server types and press Next.

Configure settings manually


In the next pane, select POP or IMAP and press Next.

Choose Internet Email

3. Configure account

Set the Account Type to POP3—if it is set to IMAP, you will not be able to access the emails once your account has been closed.

Webmail UCSD Google
Username username username@ucsd.edu
Password (Your password) (Your password)
Server acsmail.ucsd.edu gmail.ucsd.edu

Select More settings...

Configure

Select the "Advanced" tab, and check the box "This server required an encrypted connection (SSL)" under "Incoming server (POP3)".

Under delivery, make sure "Leave a copy of messages on the server" is checked, and uncheck "Remove from server after __ days".

advanced


Press OK then Next and wait for your account to finish setup.

Mac Mail

If you have an email client on your computer that you use with other accounts, you may want to simply download the emails from your UC San Diego email account onto your personal machine.

1. Add account

Open up your Mail application, click Mail, then Preferences...

Open Mail Preference Pane


In the Preferences pane, select the Accounts tab then the + icon on the bottom left.

Add Account

2. Enter account information

If you have a UCSD Google account, set up a Google account and log in. You're done!


If you have a UCSD Webmail account, opt to Add Other Mail Account...

Add Other Mail Account

Enter what name you would like your contacts to see when they receive an email from you under "Full name". Then enter your UC San Diego email address and password.

Enter personal settings

3. Incoming server information

Set the account type to POP and set your incoming mail server to acsmail.ucsd.edu. Enter your username and password again. You may also fill in the Description field if you wish—this is for your own records so you know what account you are editing if you plan on changing settings at a later time.

Configure incoming mail server

4. Outgoing server information

You do not need to configure this section. Enter "smtp.ucsd.edu" into the Outgoing Mail Server field to continue.

Configure outgoing mamil server

Press Create to take your account online.

5. Leave a copy on the server

Select your inactive account from the column on the left, then select "Advanced". Uncheck the box "Remove copy from server after retrieving a message:" so that the messages will be left on the Webmail server as well.

removecopy

6. Take account online

Check "Enable this account" to take the account online and begin syncing emails to your personal computer.

online