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Media Event Support

Media Event Support provides an array of fee-based audiovisual support and production services for large and small events held on campus. Our services include video production and editing, sound reinforcement for special events, and AV equipment rental to individuals or groups with an index/recharge number.

Contact Media Event Support Services

Order services via Request an Estimate (below) 3 business days in advance of an event.

Email general questions to mediaservices@ucsd.edu or call (858) 534-8265.

Request an Estimate

Fill out and submit the online request form 3 business days in advance of the event. You will receive an ACMS Order Estimate via e-mail indicating the total cost estimate of your requested services.

Request New Estimate Form

Please review the accuracy of the order details and submit any changes.

To complete your order, indicate in the reply that you would like to Accept the order estimate or Decline your request.

You will receive an e-mail confirming your order is processed and that a technician has been scheduled for your event.

IMPORTANT NOTES:

Submit event requests as soon as possible to ensure equipment and technician availability. To avoid processing delays and late fees, reply and accept the estimate at least 2 business in advance of the event.

Contact mediaservices@ucsd.edu or call (858) 534-8265 with questions.

Video Production and Editing

Media Event Support offers a range of professional video production options for our UC San Diego customers.
  • Videos can be compressed for websites like YouTube
  • Videos can be recordings of anything; lectures, trainings, interviews, etc.
  • A basic 1-hour video shoot of a single speaker transferred to an MP4 file for web viewing averages $250-$325
  • Customers are responsible for obtaining the necessary consent and release forms
  • We record in high-definition and email customers a link to download a compressed MP4 file
  • Turnaround time for MP4 files averages a week after the event date
  • Be aware that longer video recordings result in larger file sizes
  • If files are needed immediately after an event, special equipment is required
  • Third party captioning can be provided for $1 per minute

Here are some examples of videos that we filmed and produced:

For general questions email: mediaservices@ucsd.edu or call (858) 534-8265.

Photography

We offer professional quality photos including:

  • Headshots of staff or students (for use on sites like Linkedin or a department photo directory)
  • Group photography of department faculty or staff
  • Event photography
  • Website image and marketing photography
  • Research documentation photography
  • Architectural photography

We provide:

  • Consultation with our photographers
  • Professional-grade cameras and lighting equipment
  • Full-service studio
  • Photo retouching

Sample images on Smugmug

Bundle event photography with other Media Event Support services.

To request photography services, click "Request an Estimate" and use the "Request New Estimate Form."

Sound System Ordering

We provide sound systems for large events of up to 1000 attendees and small events for 30 attendees or less. In order to reserve your equipment and the technician's time we recommend that you submit your estimate request at least two weeks in advance and approve the job order promptly.

Event services can be tailored to each individual event. Our packages are our most common services bundled together for ease of ordering and cost estimation. Packages can be changed to fit your individual event requirements.

Power outlets may be required depending on the package requested.

For general questions email: mediaservices@ucsd.edu or call 534-8265 (x4-8265).

Webcasting

Webcasting

Webcasting is the process of capturing, encoding, and streaming video and audio content live so that it can be viewed on the internet in real time. Webcasts are viewed through a web page created for the event.

Contact mediaservices@ucsd.edu for more information or for an estimate.

BlinkCasting

Media Event Support provides video BlinkCast recording for conferences, guest speakers, special presentations, and department training courses. PowerPoint presentations and various graphics can easily be incorporated into podcasts.

Once podcasts are created, they can be made available for viewing on any computer, iPod, or MP3 player. Podcasts can also be captioned for full accessibility.

View examples of our BlinkCasts at blinkcast.ucsd.edu. Contact mediaservices@ucsd.edu for more information or for an estimate.

Academic Podcasting

Academic podcasting of classes in podcast-ready classrooms is provided free of charge by EdTech Services. To learn about or sign up for academic podcasting please visit the podcast.ucsd.edu website.

For general questions, email its@ucsd.edu or call 858-822-3315.

Pricing and Rates

Labor Rates for Media Event Support

Jobs may incur delivery, retrieval, and/or operating charges.

This page is intended to assist clients in developing a first rough estimate. Submit a request using the link above for a more accurate estimate.

Clients must have University index numbers. We do not accept cash or checks.

Delivery / Retrieval / Operate $65.00 / hour
Late Orders & Changes Fee (within 48 hours) $65.00 each
Video Editing $65.00 / hour

Pricing for our most popular items by type

Audio Equipment:

Amplifier, PA (AMP) $10.00 / hour
Amplified Speaker, Battery-Powered (BAS) $7.00 / hour
Mixer, 4-Channel (MIX) $8.00 / hour
Speaker (SPK) $6.00 / hour
Microphone for lectern (LMI) $2.00 / hour
Microphone, wired - Handheld (MIC) $2.00 / hour
Microphone, wireless - Handheld (WMH) or Clip-on (WMS) $6.00 / hour
Table Stand (TMS)  $0.00 / hour
Floor Stand (FMS)

$0.00 / hour


Projection Equipment:

Projection Screen, Portable, 8'x8' or 6'x6' (not for outdoor use) (BSC) $5.00 / hour
Computer / Video Projector (XGP) $34.00 / hour

Computer Equipment:

Laptop, Macintosh (LMC) or Windows PC (LPC) $16.00 / hour

More information about equipment rentals, including price estimates, can be obtained by filling out the order request form.

For general questions email: mediaservices@ucsd.edu or call 534-8265 (x4-8265).

Students:

Before we can assist you we must have a recharge number. Contact Associated Students or, if your event is at the Price Center, contact One Stop.

Health Sciences:

You must first contact Health Sciences AV. If Health Sciences AV is unavailable, please contact us.