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Equipment Policies

Eligibility

You must be a UC San Diego undergraduate student enrolled in an approved, regularly scheduled media production class.

Media Teaching Lab equipment may not be used for non-class related projects.  By signing the reservation slip you are agree to this condition of use.  Violation will result in loss of checkout privileges.  

 The Media Lab is an undergraduate facility. The instructional needs of the undergraduates are always given top priority.

Graduate students may be supported on a limited case-by-case basis.

Checkout Restrictions

All students must visit the Media Teaching Lab office at Media Center/Communications (MCC) 225 to be entered into the system. This process may take up to 24 hours.

Eligibility alone does not constitute equipment checkout privileges.

What equipment you have access to and at what time may be restricted by your course enrollment and will be explained in class. This is especially true for introductory courses such as VIS70N and COMM101.

You may be required to attend a Media Teaching Lab workshop before you can check out certain equipment including, but not limited to, 16mm cameras, sliders, and jibs. Please contact the Media Teaching Lab with any questions regarding equipment checkout privileges.

Reserving Equipment

Reservations are made on a first-come, first-served basis. Reservations may be made at http://ucsdmedialab.tumblr.com/ or by visiting MCC112 in person during operating hours.

Undergraduates may reserve equipment up to one week in advance for one 24-hour period. Eligible graduates may reserve four days in advance. You may not reserve the same equipment for consecutive 24-hour periods. Weekend reservations are from Friday to Monday. Every effort will be made to ensure that reserved equipment will be available to you on your reservation date. If, however, equipment you have reserved breaks down or if a previous user fails to return it on time, we may be unable to fill your reservation.

Equipment is held for three hours from the reservation start time. After three hours your reservation is void and the equipment becomes available to other students.  First priority goes to students that have been unable to obtain reserved equipment due to late returns or breakage. Second priority goes to students whose names are on the waiting list located in the equipment checkout room in MCC112.

The person who checks out the equipment is responsible for that equipment and its prompt return. Students may not exchange equipment with other students.

Picking Up Equipment

It is your responsibility to check and test your equipment (on the loading dock) before you leave the area. Ask the checkout attendant to note any discrepancies on your equipment reservation form before you sign it.  When you sign the form, you assume complete responsibility for the equipment and affirm that it is all there and in working order.

All equipment must be returned to checkout in the same condition it was in when it left. Pay close attention to how the equipment is packed in its case. You will be asked to rewind any cords and repack any items that are not correctly returned.

If you unsure how to operate a piece of equipment, please ask!!! The checkout staff is there to help you. Operating manuals are available for all equipment.

Returning Equipment

Allow time on your return day for you and the attendant to inspect each piece of your equipment together. Your equipment return will not be considered complete until you both agree upon the condition of the returned equipment. If you want to extend the equipment checkout for an additional day it must be done in person. Extensions to an existing check-out may not be conducted over the phone.

Do not leave the checkout facility before your equipment return is fully complete and logged in the system.  This will be considered a late return and you will be penalized accordingly.

Loss and Damage

If a piece of equipment does not work properly, or if you even suspect that something may not be working correctly, notify the checkout staff when returning the equipment. 99% of the time the problem is due to wear and tear of equipment and not something for which you will be charged.

If equipment is lost or stolen, report it to the UC San Diego Police Department immediately at 858-534-HELP (4357)!

Students are legally and financially responsible for all equipment they check out. Students will be billed for any loss of equipment or damage due to negligence.

Penalties

Because of the high demand for equipment and the fact that late returns often irreparably inconvenience your fellow students' productions, late returns are taken very seriously. Notify the checkout facility (858-534-4635) as soon as possible if you are unable to return your equipment on time. Regardless of notification, if a student is late in returning equipment and another student does not get equipment they had previously reserved, the student returning equipment late will lose all checkout privileges for two weeks. A second infraction will result in suspension of privileges for five weeks. A third violation will result in the student’s privileges being permanently revoked. If equipment is due on one of the last two Fridays of a quarter and is not returned in time for weekend checkout, the offending student's access code will be removed from all Media Lab facilities for the remainder of the quarter.

Penalties carry over across quarters and can remain with you for your entire UC San Diego media career.