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Equipment Policies


You must be a UC San Diego undergraduate student enrolled in an approved, regularly scheduled media production class to access the Media Teaching Lab circulating equipment inventory. Equipment may not be used for non-class-related projects. When you register online, you are agreeing to this rule. Violation will result in loss of checkout privileges.

A separate, limited inventory of basic video production equipment is available to the general university student population.

The Media Lab is an undergraduate facility. Graduate students in non-production related work and faculty may be supported on a case-by-case basis. However, the instructional needs of the undergraduates are always given top priority.

Checkout Restrictions

To register, students must complete the Media Teaching Lab Reservation System Self Registration. Note: Completion of online registration does not result in instant checkout privileges. The system automatically updates several times a day. Please allow up to 24 hours for the update process to be completed. If you need equipment sooner, you may visit the Equipment Checkout Room during its hours of operation.

After registering, graduate students must email medialab@ucsd.edu to complete their authorization.

Eligibility does not constitute equipment checkout privileges. What equipment you have access to and at what time may be restricted by your course enrollment and will be explained in class. This is especially true for introductory courses such as VIS70N and COMM101.

You may be required to attend a Media Teaching Lab workshop before you are granted access to certain equipment, such as 16mm cameras and advanced DSLRs. Contact the Media Teaching Lab with any questions regarding equipment checkout privileges.

Reserving Equipment

Reservations are made on a first-come, first-served basis. Reservations may be made at http://ucsdmedialab.tumblr.com/ or by visiting Communication 111 in person during operating hours.

Undergraduates may reserve equipment up to one week in advance for one 24-hour period. Eligible graduate students, faculty, and Triton TV students can only reserve four days in advance. You may not reserve the same equipment for consecutive 24-hour periods. Weekend reservations are from Friday to Monday. Every effort will be made to ensure that equipment will be available to you on your reservation date. Please note that we may be unable to fill your reservation in the event of broken equipment or if equipment is not returned on time.

Equipment is held for three hours from the reservation start time. Your reservation is void after three hours and the equipment becomes available to other students. First priority goes to students that have been unable to obtain reserved equipment due to late returns or broken equipment.  Second priority goes to students whose names are on the waiting list located in the equipment checkout room.

The person who checks out the equipment is responsible for that equipment and its prompt return. Students are not authorized to exchange equipment with other students.

Picking Up Equipment

It is your responsibility to check and test your equipment (on the loading dock) before you leave the area. Ask the checkout attendant to make note of any discrepancies on your equipment reservation form before you sign it. When you sign the form, you are assuming complete responsibility for the equipment and affirming that it is all there and in working order.

All equipment must be returned to checkout in the same condition it was in when it left. Pay close attention to how the equipment is packed in its case. You will be asked to rewind any cords and repack any items that are not correctly returned.

If you are not sure how to operate a piece of equipment, ask. The checkout staff is there to help you. Equipment operating manuals are available for checkout.

Returning Equipment

Allow time on your return day for you and the attendant to inspect each piece of your equipment together. Your equipment return will not be considered complete until you both agree upon the condition of the returned equipment.

Do not leave the equipment checkout room before your equipment return is fully reviewed and accounted for, and logged in the system.  Otherwise, it is considered a late return and you will be penalized accordingly.

Loss and Damage

If a piece of equipment does not work properly, or if you suspect that something may not be working correctly, notify the checkout staff when you return the equipment.  99% of the time the problem is due to simple wear and tear of equipment and not something for which you will be charged.

If equipment is lost or stolen, report the loss to the UC San Diego Police Department immediately at 858-534-HELP (4357).

Students are legally and financially responsible for all equipment they check out. Students will be billed for the replacement or repair cost (whichever is less) of equipment lost or damaged due to negligence.


Because of the high demand for equipment and the fact that late returns often irreparably inconvenience your fellow students' productions, late returns are treated seriously.

Notify checkout (858-534-4635) as soon as possible if you are unable to return your equipment on time. Regardless of notification, if a student is late in returning equipment and another student who has reserved that equipment cannot check it out, the student returning the equipment late will lose all checkout privileges for two weeks. If a second infraction occurs, the student’s privileges will be suspended for five weeks.  A third infraction will result in privileges being permanently revoked.  Additionally, if, on the last two Fridays of a quarter, equipment is not returned in time for weekend checkout, the offending student’s access code will be removed from all Media Teaching Lab facilities for the remainder of the quarter.

These penalties will carry over quarter-to-quarter and remain with you for your entire UC San Diego career.

Contact Software Distribution

Questions about the Lab or equipment?

Contact us at medialab@ucsd.edu
Visit us in room 251 Media Center/Communication Bldg (MCC)
See our equipment checkout flyer